Terms of reference
The Northern Territory (NT) stands out among Australian jurisdictions for its long-standing and innovative approach to international engagement. The NT Government was the first Australian government to create an Asian Relations portfolio, and has had success over many years in attracting major international investments which have contributed to economic growth, jobs, and the NT’s reputation as a place to live, work, invest and study. A strong, coordinated and forward-looking agenda for economic development and international engagement remains critical to delivering the NT Government’s commitment to growing jobs.
Engagement of highly experienced and skilled individuals with strong ties to the NT to undertake strategic targeted projects and provide advice on specific aspects of the government’s economic development, international engagement, trade and investment agendas.
The role of the Team NT Executive is to provide advice and undertake specific targeted projects, commissioned by the Jobs Sub-Committee of Cabinet, to support the NT Government’s strategic interests in:
- economic development
- international engagement, trade and investment
- Northern Australia development, and
- development of priority industry sectors, including oil and gas and manufacturing.
The scope of the Team NT Executive is limited to specific projects as commissioned by the Jobs Sub-Committee of Cabinet in the areas outlined above.
The Team NT Executive does not have the power to incur expenditure or bind the NT Government in any way, but is encouraged to provide full and frank advice, in confidence, to the NT Government for its consideration. With the approval of government Team NT Executive members may be required to speak publicly about the work they are undertaking.
The Team NT Executive will have direct access to the Chief Minister through his office and is expected to provide formal advice to the Chair of the Jobs Standing Committee of Coord and the NT Government via the Jobs Sub-Committee of Cabinet biannually on its activities and recommendations for future action.
The Jobs Sub-Committee of Cabinet, and the Chief Executive Officer (CEO) of the Department of Trade, Business and Innovation (DTBI) authorise the Team NT Executive, within the scope of its role and responsibilities, to liaise with relevant internal and external entities, and have access to relevant, information and records to support its function.
The Team NT Executive will be engaged via a contract that will clearly outline the standards that must be complied with including, but not limited to:
- requirements as outlined in the NT Public Sector (NTPS) code of conduct
- Information Act (NT)
- Financial Management Act (NT)
- NT Government policies and frameworks
- sign a confidentiality deed, and
- conflict of interests declaration.
The Team NT Executive will meet monthly or as required to execute its role.
Meetings will be held at locations convenient to members, and attendance via teleconference and video conference is permitted.
Administrative support, secretariat and high level analysis and research services including preparation of reports and agenda papers will be provided by DTBI.
Minutes and records of discussions and actions will be kept and distributed to members by the Secretariat.
Correspondence with the Team NT Executive will be through written, electronic and verbal methods.
Materials to be considered at a meeting will be distributed to members prior to meetings. Issues to be considered may be raised on the day of the meeting.
5.4 Conflicts of interest
Members of the Team NT Executive must declare real and perceived conflicts of interest and sign a conflict of interests declaration prior to the first meeting, and exclude themselves from activities and decisions where real or perceived conflict may appear to impinge on their objectivity.
If further conflicts of interest arise for members throughout the lifespan of the Team NT Executive, the conflict must be declared and appropriate action taken to manage the conflict at the time.
The Team NT Executive, engaged experts and observers will have access to highly sensitive and confidential information. All members must:
- use sensitive and confidential information obtained through the meetings only for the purposes of the agreed charter as outlined in these terms of reference
- not seek to gain advantage or cause disadvantage through inappropriate use of sensitive and confidential information, and
- not disclose sensitive or confidential information unless authorised by the CEO of DTBI, Chief Minister or the Jobs Sub-Committee of Cabinet (as relevant), or as required to do so by law.
Team NT Executive members, consultants and observers who are not NTPS employees or contract officers must complete a confidentiality deed and comply with all conditions of the deed.
Members of the Team NT Executive are all of equal standing and appointed for a period of up to three years by the Chief Minister in consultation with Cabinet.
Team NT Executive members will be appointed based on the skills and knowledge they bring, their networks and credibility locally, nationally and internationally and their ability to work in a cross-cultural environment.
The CEO of DTBI or delegate will participate in Team NT Executive meetings as required.
Flexibility will be available to the Team NT Executive to recommend engagement of additional expertise / resources with specific skills, knowledge and contacts to address identified priority tasks. Such experts would be approved and engaged via standard NT Government procurement procedures; however, they will not be considered members of the Team NT Executive.
6.1 Resignation / termination from the Team NT Executive
Either party can terminate the agreement (without cause) upon giving reasonable notice to the other.
7.1 Team NT Executive members
The responsibility of the Team NT members is to:
- deliver advice and facilitation on specific projects as commissioned by the Jobs Sub-Committee of Cabinet, which contribute to the NT’s economic growth and job creation
- advise and make recommendation to government on matters relating to international engagement, trade and investment
- promote long term engagement and mutual beneficial relationships with key local, national and international partners
- give advice responsibly and to the best of their knowledge and ability, that will assist in achieving the objectives of NT strategic priorities
- facilitate, in a timely manner, projects that are requested by government, to be undertaken individually or cooperatively as agreed in accordance with individuals’ skills and knowledge
- lead and / or participate and report on international and interstate, engagement, trade and investment missions as appropriate, and
- in the course of the discharge of their responsibilities, act as ‘advocates’ within the broader NT and international communities to promote the NT as a place to invest, live, work and study.
7.2 Team NT support unit - DTBI
The Team NT Support unit is responsible for:
High Level Support Services
- undertaking high level analysis and research on specific issues
- preparing reports and briefing papers
- undertaking engagement of additional expertise as recommended by Team NT Executive and approved by the Chief Minister
- travelling with the Team NT Executive and assisting with travel requirements and on ground logistics as appropriate.
- arranging meetings including booking venues, making travel arrangements and issuing invitations to members and relevant stakeholders
- preparing the agenda in consultation with Team NT members
- compiling reports and documentation including undertaking research and information gathering
- distributing meeting papers to members in a timely manner
- recording and retaining detailed records of decisions and actions agreed during meetings
- distributing meeting records
- preparing outgoing Team NT Executive correspondences, and
- securing industry participation, guest speakers or other relevant personnel to attend meetings as requested.
8. Publication of terms of reference
This terms of reference will be published on the Team NT Executive website.
The Team NT Executive will report to the Jobs Standing Committee of Coord and to the NT Government via the Jobs Sub-Committee of Cabinet.
Team NT Executive will provide regular reports and updates to government on its progress, and provide copies of meeting records and an executive summary after each meeting if requested.
The Team NT Executive will also produce a bi-annual communique for public release via the Team NT Executive website.
Approved: 22 November 2017